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How can I tell if I've successfully completed my application and
my designated sites have my application information?
Once you have completed and submitted your application, red Xs will appear
on your screen over the Post-Secondary Experiences, Schools Attended, Essay,
and Designated Sites sections of the application to indicate that your application
is successfully submitted.
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I've entered my information in the first four sections, but the
certification and submission section prevents me from completing the
application. What should I do?
You probably did not complete all required fields. The certification and
transmission button will not become enabled until you have entered information
in all required fields. You will need to go through each section of the
application to identify the required field that you missed. This occurs
most frequently in the Schools Attended section in which applicants do not
enter a major and/or degree for each school. If you attended a post-secondary
institution without declaring a major or attempting to earn a degree, you
must select "No Major" or "No Degree" from the respective pull down menus.
Another common reason for this problem is failure to check the circle "I
have entered all the colleges I attended."
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I see an acceptance offer listed under my application status, but I
did not receive any communication from the site. When does the required
five-day response period begin?
Accepted applicants have 5 business days (after the sites' 10 business-day
review period) to notify their designated site(s) of their intent to participate
or decline an offer. Applicants must notify the site(s) by mail, fax, or
e-mail. Note: Applicants must not contact any site before the sites' 10
business-day review period is completed even if they have received acceptance
notices before the review period ends. For example, if your application
is completed and sent to your designated site(s) on December 27th, your
designated program(s) have until January 11th to complete the processing
of your application. You then have up until January 18th, regardless of
when you were made the offer, to inform a program of your decision to participate
in their program. You must respond to an offer of acceptance by email, mail,
or fax. If you have not heard from any of the site(s) you selected within
5 business days of viewing your status online, please call or e-mail the
site(s) to inquire about your application status.
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Have my materials been received by the SMDEP National Program
Office?
We aim to provide you with top-notch service and timely delivery of your
application materials to your selected sites. The best way to check on your
materials is by accessing your application information on the Web and viewing
the information in the Application Status portion. Your application is considered
completed when all transcripts and letters of recommendation have been processed
by the National Program Office on or before the deadline.
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What does the deadline date mean?
The deadline represents your last chance to submit your completed application.
Early application to the program increases your chance of being considered
by the program site(s) you designated, since applications are reviewed on
a "first come, first served" basis. Successful certification and
transmission of your online application is required on or before 11:59 p.m.
(ET), March 1.
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How long does it take to process my application?
After an application is certified and transmitted, it is available for
review by the designated sites if all transcripts have
been received and processed. Transcripts and letters of recommendation are
electronically forwarded to the designated sites within 10 business days
of receipt.
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Can I remove, add, change, or substitute a designated site(s) program
once my application is submitted?
No. Once you submit your application to SMDEP, you cannot remove, add, change, or substitute sites on your designation list under any circumstance.
